Privacy Policy

This privacy policy clarifies the type, scope and purpose of processing personal data (in the following referred to as “data”) within the scope of providing our services as well as within our online offer and associated websites, functions and contents as well as external online presences, such as our Social Media Profile (in the following referred to collectively as “online offer”). Regarding the terms used, such as “processing” or “data controller”, we refer to the definitions in art. 4 of the German General Data Protection Regulation (DSGVO).

Data controller

Schutzwaldveren e.V.
Ob den Rainen 5
78315 Radolfzell
E-Mail: info@schutzwald-ev.de
Executive board entitled to represent the association: Stefan Dietrich, Jonas Stelzig
Imprint: https://www.schutzwald-ev.de/index.php?page=datenschutz
Contact: datenschutz@schutzwald-ev.de

 

Types of processed data

- Inventory data (e.g. personal master data, names or addresses).
- Contact data (e.g. e-mail, telephone numbers).
- Content data (e.g. text entries, photographs, videos).
- Usage data (e.g. visited websites, interest in content, access times).
- Meta/communication data (e.g. device information, IP addresses).

 

Categories of data subjects

Visitors and users of the online offer (in the following we will refer to the persons concerned collectively as “users”).

 

Purpose of the processing

-          Provision of the online offer, its functions and contents.
-          Answering of contact requests and communication with users.
-          Security measures.
-          Range measurement/Marketing

 

Terminology used

“Personal data” refers to any information relating to an identified or identifiable natural person (hereinafter referred to as “data subject”). An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier (e.g. a cookie) or one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

“Processing” refers to any operation or set of operations which is performed upon personal data, whether or not by automatic means. The term is broad and covers virtually all data handling.

“Pseudonymization” refers to the processing of personal data in such a way that the personal data can no longer be attributed to a specific data subject without the inclusion of additional information, provided that this additional information is kept separately and is subject to technical and organizational measures which ensure that the personal data is not attributed to an identified or identifiable natural person.

“Profiling” refers to any automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular with the aim of analyzing or predicting aspects concerning the performance of work, economic situation, health, personal preferences, interests, reliability, conduct, location or movement of that natural person.

The term “data controller” refers to the natural or legal person, public authority, agency or any other body which alone or jointly with others determines the purposes and means of the processing of personal data.

“Processor” refers to any natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller.

 

Applicable legal bases

In accordance with art. 13 DSGVO, we inform you of the legal basis of our data processing. For users from the area of application of the General Data Protection Regulation (DSGVO), i.e. the EU and the EEC, the following applies unless the legal basis is stated in the data protection declaration:

The legal basis for obtaining consent is art. 6 para. 1 lit. a and art. 7 DSGVO;

The legal basis for processing for the purpose of fulfilling our services and carrying out contractual measures and answering enquiries is art. 6 para. 1 lit. b DSGVO;

The legal basis for processing for the fulfillment of our legal obligations is art. 6 para. 1 lit. c DSGVO;

In cases where vital interests of the data subject or another natural person require the processing of personal data, art. 6 para. 1 lit. d DSGVO applies as the legal basis.

The legal basis for the processing necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller is art. 6 para. 1 lit. e DSGVO.

The legal basis for the processing to protect our legitimate interests is art. 6 para. 1 lit. f DSGVO.

The processing of data for purposes other than those for which they were collected is governed by the provisions of art. 6 para. 4 DSGVO.

The processing of special categories of data (in accordance with art. 9 para. 1 DSGVO) is governed by the provisions of art. 9 para. 2 DSGVO.

 

Security measures

We take appropriate technical and organizational measures in accordance with the legal requirements, taking into account the state of the art, the implementation costs and the nature, scope, circumstances and purposes of the processing as well as the varying probability of occurrence and severity of the risk to the rights and freedoms of natural persons, to ensure a level of protection appropriate to the risk.

These measures comprise in particular the safeguarding of the confidentiality, integrity and availability of data by controlling physical access to the data, as well as the access, input, disclosure, safeguarding of availability and separation of the data. Furthermore, we have established procedures to ensure that data subjects' rights are exercised, data is deleted, and we respond to any threats to the data. In addition, we take the protection of personal data into account as early as the development and selection of hardware, software and processes, in accordance with the principle of data protection through technology design and data protection-friendly default settings.

 

Cooperation with contract processors, jointly responsible parties and third parties

If, in the course of our processing, we disclose data to other persons and companies (processors, jointly responsible parties or third parties), transfer it to them or otherwise grant them access to the data, we will do so only on the basis of a legal authorization (e.g. if the data must be transferred to third parties, such as payment service providers, in order to fulfill a contract), if users have consented, if a legal obligation provides for it or on the basis of our legitimate interests (e.g. when using agents, web hosts, etc.).

If we disclose, transmit or otherwise grant access to data to other companies in our group, this is done in particular for administrative purposes as a legitimate interest and, moreover, on a basis that complies with legal requirements.

 

Transfers to third countries

If we process data in a third country (i.e. outside the European Union (EU), the European Economic Area (EEA) or the Swiss Confederation) or if this is done in the context of using the services of third parties or disclosure or transfer of data to other persons or companies, this will only take place if it is done to fulfill our (pre-)contractual obligations, on the basis of your consent, on the basis of a legal obligation or on the basis of our legitimate interests. Subject to legal or contractual permissions, we process or leave the data in a third country only if the legal requirements are met. This means, for example, that the processing is carried out on the basis of special guarantees, such as the officially recognized determination of a data protection level corresponding to that of the EU (e.g. for the USA through the "Privacy Shield") or compliance with officially recognized special contractual obligations.

 

Rights of data subjects

You have the right to obtain confirmation as to whether or not data in question is being processed and to obtain information on such data, as well as further information and a copy of the data in accordance with legal requirements.

In accordance with the law, you have the right to request the completion of the data concerning you or the correction of incorrect data concerning you.

In accordance with the statutory provisions, you have the right to demand that the relevant data be deleted immediately, or alternatively, in accordance with the statutory provisions, to demand that the processing of the data be restricted.

In accordance with the statutory provisions, you also have the right to submit a complaint to the competent supervisory authority.

 

Right of revocation

You have the right to revoke any consent you have given with effect for the future.

 

Right of objection

You can object to the future processing of data concerning you in accordance with the legal requirements at any time. The objection may in particular be made against processing for the purposes of direct advertising.

 

Cookies and right of objection for direct advertising

“Cookies” are small files that are stored on the user's computer. Different information can be stored within the cookies. A cookie is primarily used to store information about a user (or the device on which the cookie is stored) during or after his visit to an online offer. Temporary cookies, or “session cookies” or “transient cookies”, are cookies that are deleted after a user leaves an online offer and closes his browser. In such a cookie, for example, the contents of a shopping cart in an online shop or a login status can be stored. “Permanent” or “persistent” cookies are those that remain stored even after the browser is closed. For example, the login status can be saved if the user accesses it after several days. Likewise, such cookies can store the interests of the users, which are used for range measurement or marketing purposes. Third-party cookies are cookies that are offered by providers other than the data controller who operates the online service (otherwise, if it is only the latter's cookies, one speaks of “first-party cookies”).

We may use temporary and permanent cookies and provide information on this in our privacy policy.

If users do not want cookies to be stored on their computer, they are asked to deactivate the corresponding option in the system settings of their browser. Stored cookies can be deleted in the system settings of the browser. The exclusion of cookies can lead to functional restrictions of our online offer.

A general objection to the use of cookies used for online marketing purposes can be declared for many of the services, especially in the case of tracking, via the US site http://www.aboutads.info/choices/ or the EU site http://www.youronlinechoices.com/. Furthermore, the storage of cookies can be achieved by deactivating them in the browser settings. Please note that in this case not all functions of this online offer can be used.

 

Deletion of data

The data processed by us will be deleted or restricted in their processing in accordance with the legal requirements. Unless explicitly stated in this data protection declaration, the data stored by us will be deleted as soon as they are no longer required for their intended purpose and provided that there are no legal obligations to store them.

If the data are not deleted because they are required for other and legally permissible purposes, their processing is restricted. This means that the data is blocked and not processed for other purposes. This applies, for example, to data that must be retained for commercial or tax law reasons.

 

Changes and updates to the privacy policy

We ask you to inform yourself regularly about the content of our data protection declaration. We will adapt the data protection declaration as soon as changes in the data processing carried out by us make this necessary. We will inform you as soon as the changes make it necessary for you to cooperate (e.g. to give your consent) or if any other individual notification is required.

 

Providing our statutory services in accordance with the terms of our business

We process the data of our members, supporters, interested parties, customers or other persons in accordance with art. 6 para. 1 lit. b. DSGVO, insofar as we offer contractual services to them or act within the framework of existing business relationships, e.g. to members, or are ourselves recipients of services and benefits. In all other respects, we process the data of data subjects in accordance with art. 6 para. 1 lit. f. DSGVO on the basis of our legitimate interests, e.g. if it concerns administrative tasks or public relations.

The data processed, the nature, scope, purpose and necessity of their processing is determined by the underlying contractual relationship. This basically includes inventory and master data of the persons (e.g., name, address, etc.), as well as contact data (e.g., e-mail address, telephone, etc.), contract data (e.g., services used, contents and information provided, names of contact persons) and, if we offer services or products that require payment, payment data (e.g., bank details, payment history, etc.).

We delete data which are no longer necessary for the provision of our statutory and business purposes. This is determined according to the respective tasks and contractual relationships. In the case of business processing, we retain the data for as long as they may be relevant to the business transaction and with regard to any warranty or liability obligations. The need to retain the data is reviewed every three years; in addition, the statutory retention obligations apply.

 

Data protection information in the application procedure

We process the applicants' data only for the purpose and within the scope of the application procedure in accordance with the legal requirements. The processing of the applicants' data is carried out in order to fulfill our (pre-)contractual obligations within the framework of the application procedure in accordance with art. 6 para. 1 lit. b. DSGVO art. 6 para. 1 lit. f. DSGVO if the data processing becomes necessary for us, e.g. within the framework of legal procedures (in Germany, § 26 BDSG applies additionally).

The application procedure requires that applicants provide us with their application data. The necessary applicant data, if we offer an online form, are indicated, otherwise they result from the job descriptions and generally include personal details, postal and contact addresses and the documents belonging to the application, such as cover letter, CV and certificates. In addition, applicants may voluntarily provide us with additional information.

By submitting their application to us, applicants agree to the processing of their data for the purposes of the application procedure in accordance with the type and scope described in this data protection declaration.

Insofar as special categories of personal data within the terms of art. 9 para. 1 DSGVO are voluntarily submitted as part of the application procedure, their processing is additionally carried out in accordance with art. 9 para. 2 lit. b DSGVO (e.g. health data, such as severely disabled status or ethnic origin). Insofar as special categories of personal data within the terms of art. 9 para. 1 DSGVO are requested from applicants in the context of the application procedure, their processing is also carried out in accordance with art. 9 para. 2 lit. a DSGVO (e.g. health data, if these are necessary for the performance of the activity).

If provided, applicants can send us their applications using an online form on our website. The data will be encrypted and transmitted to us according to the state of the art.

Applicants can also send us their applications via e-mail. Please note, however, that e-mails are generally not sent in encrypted form and that the applicants themselves are responsible for encryption.